When you run your activities/classes as perpetual monthly all of the 'roll-over' can be handled automatically (contact support if you want this setup).
Your term and schedule will always be ready 1-2 months in advance as the following applies
Please note that the same procedure goes for perpetual activities/terms even if they are not monthly! In this case the dates mentioned here will of course be different.
Before your first roll over (or when you need changes) we need the following information from you
If there are deviations we need to be aware of please notify us in advance!
All the groups you want included in a list like this: "1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15"
Pick a specific week (or month) where there are as few alterations as possible.
Ie. Courses with timeslots FROM 2018-01-01 TO 2018-01-31
All the facilities where you want activities rolled over like: "1, 2, 3, 4"
The first day of the period
The last day of the period
The opening date for your schedule on your online booking. Default is 3 days after the roll-over is run but you can even set things like "the date the 'old' activity ends".
Default is to set the same date the activity ends
Du you want the same instructors copied over? Default is to omit instructor types like 'Sick' 'Absent' and the like.
Do you want the same area set for every lesson? Default is yes.
Do you want to copy the participants over? Default is yes. Participants with an 'end reg time' set before the start of the new season are not copied over.
Do you want the waiting lists copied over? Default is no.
When do you want the payement date to be set? (When do you want your customers to pay?) Default Last day of the current month.
If you want the 'Timetable' setting to be on or off for all activities. This controls the visibility in 'My Schedule'